Careers

Assist Marketing is once again growing, and we are hiring Internal Booking Coordinator Assistants.

Assist Marketing is an industry-leading marketing service and event staffing agency. Since 2010, the organization has served as a trusted partner dedicated to serving our agency partners, brands, and field staff. We are experts in experiential marketing and sponsorship activation, bringing to life brand campaigns, events, and programs.

About the Role

The Booking Coordinator Assistant role is a full-time remote position Monday-Friday. It is very detail-oriented and requires strong time management, communication, and interpersonal skills. It requires the ability to multitask, work as a team and have great problem-solving skills during stressful situations. The assistant must be available on-call (1) weekend a month and work on holidays as needed. Due to the expected large number of candidates, only those chosen as final candidates will receive responses to the questions asked. No phone calls, texts, messages to our other teammates, or other forms of communication will be accepted. Salary compensation will be discussed with the final candidates.

Partner with us today and experience the difference that our tailored event staffing solutions can make for your next event.

Job Duties

Scheduling and conducting Video interviews with Promotional Talent throughout the country
Managing and tracking events through our online StaffConnect Talent Portal and Calendar
Posting and recruiting for events through our social media sites
Maintaining constant communication with Team Lead and Event Staff through detailed event confirmations via email in Microsoft Outlook & Talent Portal
Work with Booking Managers, Account Managers, and Directors with any last-minute changes in event details or staffing needs
Work with onsite Team Leads, Staff, and Clients to execute a successful event and provide a detailed event recap
Organize timesheets, staff expense receipts, and recaps, and complete a detailed payroll report
Provide superior customer service skills to clients and positive leadership to Event Staff
Open availability to work on-call one Saturday-Sunday per month and holidays as needed to oversee the companies’ events
Assist with ongoing tasks as needed

Learn More

Requirements

At least (2+) years in an office environment
Knowledgeable and proficient with Microsoft (Word, Excel, Outlook, PowerPoint)
Knowledgeable and proficient with Google (Meet, Docs, Sheets, Voice)
Must have a dedicated office in their home without distraction during the workday
Must be a team player with the ability to collaborate, problem-solve, work efficiently, and is self-sufficient
Must be willing to work nights and weekends as the event needs arise, on occasion
Located ideally in the Central or Eastern Time Zone and can collaborate across multiple US time zones
A positive and eager attitude to plan, and stay ahead, and a desire to see projects completed with minimal supervision

Benefits

Medical, dental, and vision insurance
Short-term and long-term disability
Simple IRA matches up to 3%
PTO and holiday pay
Volunteer and wellness days
Competitive compensation

Applicant Submission Instructions

Please update your resume and cover letter prior to sending them to ensure they are current through 2023. All of the following steps are required to be eligible for consideration. If you feel you are an ideal candidate for this position, email careers@assistmarketing.com with 'Booking Coordinator Assistant' in the subject line.

+ Attach your updated resume (also ensure this has been updated in your online StaffConnect profile if you have one)

+ Attach your cover letter and why you want to work with Assist Marketing. In the body of the email PLEASE STATE WHY YOU FEEL YOU ARE THE PERFECT CANDIDATE for the position and what makes you stand out from everyone else

+ DO NOT include photos of yourself in this email or on your resume
+ DO NOT reach out to our internal staff via email, text, or phone calls

Due to the expected large number of candidates, only those chosen as final candidates will receive responses to the questions asked. Any candidates that do not follow these instructions as stated will not be considered.